Access Fee Management
Navigate to the finance section to begin setting up your fee structure.
- • Click on Finance in the left sidebar menu
- • Select Fee Management or Fee Setup
- • You'll see the fee configuration dashboard
Create Fee Categories
Organize your fees into logical categories for better tracking and reporting.
Common Fee Categories:
- Tuition Fees: Main academic fees per term/session
- Registration Fees: One-time enrollment fees
- Extracurricular Fees: Sports, clubs, activities
- Boarding Fees: Hostel and accommodation charges
- Material Fees: Books, uniforms, equipment
Click Add Category to create custom categories specific to your school.
Define Fee Structures
Create specific fee items with amounts, due dates, and applicable classes.
- Fee Name: Descriptive name (e.g., "JSS1 First Term Tuition")
- Amount: Fee amount in your configured currency
- Due Date: Payment deadline for the fee
- Applicable Classes: Select which classes this fee applies to
- Frequency: One-time, per term, or annual
- Late Fee: Optional penalty for late payments
Configure Payment Gateways
Set up online payment options to enable parents to pay fees securely.
Supported Payment Gateways:
- Paystack: Popular Nigerian payment processor
- Flutterwave: African payment solution
- Bank Transfer: Manual bank payment tracking
Setup Steps:
- • Go to Settings → Payment Gateways
- • Select your preferred payment gateway
- • Enter your API keys and merchant details
- • Configure bank account for settlements
- • Test the payment connection
Set Up Automated Reminders
Configure automatic payment reminders to improve fee collection rates.
- Reminder Timing: Set days before/after due date
- Communication Channels: SMS, email, or both
- Message Templates: Customize reminder messages
- Frequency: How often to send reminders
Assign Fees to Students
Apply fee structures to individual students or entire classes.
- Bulk Assignment: Assign fees to entire classes at once
- Individual Assignment: Customize fees for specific students
- Scholarships/Discounts: Apply fee waivers or reductions
- Payment Plans: Create installment options for parents
Test and Launch
Test your fee setup before going live to ensure everything works correctly.
- Test payment: Process a test payment through your gateway
- Verify receipts: Check that receipts are generated correctly
- Check notifications: Ensure reminders are sent properly
- Review reports: Check fee collection reports for accuracy
Pro Tips
- • Offer early payment discounts to encourage timely payments
- • Set up multiple payment gateways as backup options
- • Regularly review payment gateway reconciliation reports
- • Keep SMS reminders brief and include payment links
- • Configure automated late fees after a grace period